School SOS (SOS) is committed to respecting any data you share with us, keeping it safe and only using it in ways that are legitimate. We will always be transparent about how we are processing your data and will only share it with other organisations if you have given us clear consent to do so and where we have a legitimate reason to do so. This privacy notice sets out how we collect data, how we will process it and what rights you have.
SOS treats your relationship with us as confidential unless there is a risk of serious harm or abuse to you or someone else. In this instance, we may have to pass this information onto a third party such as the emergency services.
We may collect information about you when you:
- Request information about one of our programmes
- Access one of our programmes
- Attend an event
- Give consent to receive our newsletter or other marketing materials
- Give consent for use of your image, video footage, words
- Enquire about a service, event, or opportunity, in order for us to fulfil your enquiry
- Apply to work at SOS
We use your information so that we can:
- Provide you with a service
- Keep you up to date with our work
- Monitor the work we do
- Report to our funders
- Tell stories to help us promote our work (with your permission)
- Send you information about how to get involved and support our work
- Look into and respond to complaints and enquiries
- Consider your suitability for employment with SOS
Data that we collect includes the following:
- Email address
- Telephone and/or mobile number
- IP address
- Date of birth
- Your health
- Any special education needs or disability you tell us about
- Your employment history
- Your interests and motivations
- National Insurance Number
- Your nationality and right to work in the UK
As a data subject, your rights include:
- Access and obtain a copy of your data on request
- Request to change incorrect or incomplete data
- Request to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
- Object to the processing of your data where SOS is relying on its legitimate interests as the legal ground for processing
- Request to port your data to another organisation
To provide you a better service we use the following third party platforms:
- Ticket Tailor (for event scheduling and bookings)
- Jot Form (for applications and feedback)
- Vimeo (for videos)
SOS will only collect and store the personal data that we need, and it will be stored in line with current legislation and our Data Protection Policy. All personal data that we collect will be stored securely in password protected and restricted systems. Only relevant staff will have access to your data. All staff and data processors who have access to your data will regularly undertake data protection training and follow SOS' policies and procedures.
When we collect your personal information we use strict procedures and security features to prevent unauthorised access. However, no data transmission over the internet is 100% secure. As a result, while we try to protect your personal information, SOS cannot guarantee the security of any information you transmit to us and you do so at your own risk.
Where possible, we store your data on servers that are based in the European Union. Where this is not possible, your data is stored on non-EU servers by organisations operating under the Privacy Shield framework.
We will only share your personal information with partners if you give us permission to do so. We won’t share your information with any other organisation for marketing, market research or commercial purposes, and we don’t pass on your details to other websites, unless your explicit consent is obtained beforehand.Confidentiality
We regularly review our privacy notice, and we may make changes from time to time. Any changes made will be updated on our privacy notice and posted to our website.
This privacy notice was last changed in March 2022.